Where Can I Host a Small Workshop?

Whether you’re an entrepreneur running a one-off training, a small business owner hosting a breakout session, or a freelancer leading a client workshop, choosing the right in-person space is critical for a smooth event. 

You want a location that’s professional, comfortable, and equipped with the right technology for you to deliver value, without the overhead of a long-term office lease.

The good news? You don’t have to commit to a traditional office or event hall. Virtual offices offer a range of flexible, well-appointed spaces perfect for hosting small workshops, complete with amenities and tech support to make for a successful event.

Workshop room ideas for business owners

Here are ideas and recommendations for where you can host a small workshop, along with the room types that make each scenario work best.

Private meeting rooms

This classic workshop setup is best for small groups (4–8 people), collaborative training, and presentations.

Why it works:

● Quiet, professional space

● Table seating ideal for group exercises

● Natural lighting (varies by location)

● Customizable seating layout (boardroom, classroom, U-shape)

Consider what tech capabilities and amenities you require:

● Large display screen or HDMI/USB-C connection for presenting slides

● Conference phone for hybrid participants

● Whiteboard or flip chart for brainstorming

● Complimentary Wi-Fi

Ideal for: Client onboarding workshops, strategy sessions, sales training, leadership roundtables.

Training rooms

These structured learning spaces are best for instructor-led sessions, multi-speaker formats, and workshops that have longer durations.

Why it works:

● Larger table setups or theater-style configurations

● Designed with group interaction in mind

● More space for activities and breakout discussions

Consider what tech capabilities and amenities you require:

● Dual monitors or projector setups

● Built-in audio systems

● Multiple whiteboards/flip charts

● High-capacity Wi-Fi for streaming videos or live demos

Ideal for: Software training, certification workshops, multi-module business courses.

Collaborative rooms

Creative and interactive spaces are best for hands-on workshops, creativity sessions, and team building.

Why it works:

● Flexible furniture (move seats, tables, soft seating)

● Open-plan feel encourages discussion

● Comfortable, inviting atmosphere

Consider what tech capabilities and amenities you require:

● Portable screens/projectors on request

● Whiteboards throughout the space

● Easy access to power outlets for attendee devices

● Fast Wi-Fi

Ideal for: Brainstorming sessions, design thinking workshops, product planning meetings.

Day offices

If you're running one-on-one sessions or very small groups (1–3 people) then having a space for intimate coaching or small group deep dive sessions is important.

Why it works:

● Quiet, private, and distraction-free

● Perfect for focused coaching or client tutorials

Consider what tech capabilities and amenities you require:

● Monitor or screen for presentations

● Whiteboard/notes station

● Reliable Wi-Fi and power access

Ideal for: Executive coaching, partner strategy sessions, follow-up debriefs after larger workshops.

On-demand meeting rooms

This flexible meeting room style is best for ad-hoc workshops or pop-up events.

Why it works:

● Book by the hour, half-day, or full day

● Perfect for unexpected opportunities

● No commitment beyond what you need

Consider what tech capabilities and amenities you require:

● Standard audiovisual setup

● Conference phones

● Screen sharing/cast from laptops or mobile devices

● Printing and scanning upon request

Ideal for: Client intensives, guest speaker sessions, quick training refreshers.

Technical capabilities that make workshops work

When you host a small workshop at a virtual meeting space, you’re not just booking a space, you’re incorporating the space you need to create a quality experience.

These capabilities eliminate the usual workshop headaches, so you can focus on content, engagement, and impact.

Before your workshop even begins, here are three ways to elevate your client experience:

1. List your virtual business address on event materials and promotions to signal credibility and professionalism

2. Use live receptionist services to handle inquiries, RSVP confirmations, or last-minute questions

3. Reserve breakout room space for side sessions or one-on-one coaching during longer workshops

If you’re asking, “where can I host a small workshop?” the answer doesn’t have to be limited to expensive event halls or rigid office spaces. Meeting rooms, training rooms, day offices, and collaborative spaces give you the flexibility to design your ideal workshop without a lot of overhead.